Looking back at the way things were 10 years ago, what was normal took a different outlook than what it is today. The working hours to the work atmosphere had more of a systematic structure where a boardroom meeting and an official email was the more conventional and efficient way of doing things. Although things take a different approach now as technology enters into a typical day of work, changing the way things were carried out from communication to work processes. Having a remote global workforce becomes an option for many organisations to consider when it comes to acquiring unique talent to fit the requirements. Although managing them all becomes a matter of knowing the right tools to use at the right time. Here are tips to help you along the way.
Most often having the physical presence of a workforce within one confined location makes things easier to communicate. It’s just a matter of getting them all into a boardroom and addressing the matter at hand. But a global workforce makes it harder to communicate, or so many of us think. With more and more organisations moving towards the remote workforce concept, new developments sprout out like mushrooms to accommodate those requirements. The oldest example being Skype, where people can easily communicate and even make it a visual one if necessary. Finding the right tools from the many out there is the only hard part to it, although the available options make it an easy pick. A few examples would be GoToMeeting and Zoom that make a meeting just a matter of connecting.
Often times, when things get a bit more complicated than usual, we turn to a friend who will be able to provide more context to get things going. And in an office this is just matter of turning around or taking a few steps. But how does it work when the closest employee is an ocean or few miles away. Record keeping can get messy when everyone is everywhere. The best way to keep things centralised is to have everything on a google drive with controlled access on who sees what. As for the information sharing part, an ESN or to give more context an Enterprise Social Network will be a great platform to get people engaged without the need of several email threads. Simply create groups and chat or share information that everyone might need to know. It’s basically a social media platform for work and one to try out would be JURAA.
If you think working from miles apart is hard, think about the complications it brings to the HR of an organsation that has to manage an entire workforce from all over the place. How do you keep a track and do you keep a track? Well you do have to keep track and the how part has to do with a HR system that helps you manage them from wherever they are. A HR solution that will give them the chance to keep tabs on the employees from wherever they are. Since its not one big office, it should have the capabilities to monitor working time and let them enter their goals for performance reviews and even apply leave when needed. PeoplesHR is one such example of cloud HR system that once in place will allow the organisation to function as normal and maintain a proper structure.
Having a workforce spread across locations brings many complications to the normal day to day activities including the managerial functions of the organisation. Although with the right tools in place, those complications will no longer be a limitation to expanding your workforce further. Based on the unique requirements, the organisations must opt for solutions that will be beneficial for its employees and its own in the long run.